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Facilities Administrator
Part Time

CERT III Business- Traineeship opportunity
Facilities Administrator


Part time (10am-2pm mon-fri) or Full time option available
Located in Hallam (very close to public transport)


Key Duties and Criteria

POSITION PURPOSE 

To contribute to the MFU2 Project Team by displaying effectiveness and a professional image of CPB Contractors by providing professional reception and general administrative services to internal and external stakeholders.  

Safety 

  • Demonstrate a personal commitment to the SHE Cultural Framework, policies, Safety Essentials and Management System requirements and expectations; 

  • Actively contribute to providing a safe, supportive and positive workplace 

  • Take reasonable care for own health and safety, as well as that of others, including the identification and management of hazards and risks 

Accountabilities 

Deliver professional, courteous and responsive reception services that ensure the professional image of CPB Contractors is maintained and that communication is effectively coordinated including: 

  • Maintaining a tidy and welcoming reception area; 

  • Greeting and assisting visitors including ensuring appropriate sign-in procedures take place; 

  • Coordinate and manage Visitor Access Passes accordingly.  Ensure registers are maintained and access cards are returned to Reception by Visitors at the end of their stay; 

  • Keeping records of processes and procedures for relief staff in both hard copy and electronic copy; 

  • Monitor meeting rooms to ensure they are left tidy and presentable at all times; 

 

Deliver accurate, timely and responsive administrative services including: 

  • Manage MFU2 Facilities Inbox and respond to queries in a timely manner 

  • Liaising with deliveries and organising couriers as required 

  • Liaising with and monitoring performance of suppliers and contractors – e.g. cleaners, caterers, building management 

  • Maintaining conferencing rooms and standard meeting rooms 

  • Planning and maintaining the office floor plan, and allocation of desks including set up of new starter desks 

  • Providing administration support to the wider team as required 

  • Mobile phone orders, including activation and deactivation of sim cards 

  • Creation and termination of building access cards 

  • Maintaining MFU2 Distribution List 

  • Ensuring communal facilities including monitoring stationary and kitchen levels and ordering of supplies as required for Springvale Road Office 

  • Ordering of stationary for FTG compound & Star Crescent Office 

  • Maintaining stock and order of ICT Equipment 

  • Coordinate and manage Pool Car bookings ensuring Pool Car Register is kept up to date at all times; 

  • Log IT Service Desk requests for IT related issues (printers, sign in pads, ink supply etc 

  • Maintaining MFU2 Contact List 

  • Assist with the coordination of Face to Face training sessions e.g. catering, set up of meeting rooms, stationary 

 

KEY SELECTION CRITERIA 

  • Relevant word processing and secretarial qualifications and/or training Able to manage work priorities and escalate issues in a timely manner 

  • Basic keyboard skills 

  • Advance Microsoft Office skills 

Would you like to apply to this job?

Apply for the Facilities Administrator position




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