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Administration Assistant
Full Time

Administration Assistant – Coburg
The role will act at the first point of contact at reception for a major project, with responsibility for greeting a wide variety of stakeholders.
The role will also be responsible for undertaking administrative tasks, undertaking accounts payable functions (such as raising purchase orders) and supporting the delivery team to deliver government contracted major projects and infrastructure builds.
Ideally 6-12 months experience performing office/admin functions
Good communication skills and able to liaise effectively with different stakeholders
Friendly personality
Good literacy and written skills
Intermediate computer skills – good knowledge of Microsoft Office Suite including Excel, formatting documents, use of email
Ability to solve problems, work as part of a team and independently
A positive approach to work and ability to manage workload
Willingness to learn and undertake training to learn new skills ie. raising purchase orders
Start date: seeking suitable candidate to commence August
3 month full time contract with possible extension
Role may include, night shift and weekend work

Position Description

Key Responsibilities
Greet clients and visitors to the office and notify the appropriate parties of their arrival
Assist client and visitors to sign in and complete the visitor induction
Manage reception duties
Arrange catering for meetings as requested
Maintain and manage meeting rooms; including managing schedules and ensuring rooms are kept tidy
Assist in creating and preparing publications (reports, correspondence, presentations, meeting minutes etc.)
Monitor and purchase stationary/ office supplies and ensure supplies are kept at optimal level
Provide professional customer service and ensure information provided to clients is accurate, timely and in accordance with alliance policies and procedures
Provide support to Site Administrators
Assist and support finance team (raising purchase requisitions for approval etc.)
Administer payments to subcontractors and suppliers.
Prepare and raise supplier purchase requisitions and orders in financial system.
Prepare and raise subcontractor commitments in financial system.
Ensure progress invoices and claims are substantiated and submitted accurately and on time. Follow up on payments.
Complete data entry and day costing for reporting during occupations and normal working
Provide additional Administration duties in addition to responsibilities as/when directed


How to apply:
APPLY: http://giventhechance.force.com/careers  and email: simon.gray@bsl.org.au 0427 258 521 with profile

Please Note:
Candidates need to be willing to commit to the duration of 3 months paid placement, with opportunity of ongoing employment.
Candidate will be employed by BSL Given the Chance Social Enterprise Labour Hire and hosted into the worksite.
Any JVEN outcomes are attributed to referring agency not BSL JVEN.
Candidate will receive BSL workplace support to make this a successful opportunity for both candidate and employer.


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