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Project Administrator Traineeship - CBD
Full Time

FULL TIME PROJECT ADMINISTRATION - TRAINEESHIP

POSITION PURPOSE

Provide administrative or secretarial support to a department and/or Manager. Duties will focus on supporting the Project Administration requirements of the North West Program Alliance. Responsibilities may be unique to a specific function or department such as Procurement or Engineering, but are mainly administrative in nature. Under direct supervision, performs assignments designed to develop professional or technical work knowledge and abilities requiring application of standard techniques, procedures, and criteria in carrying out a sequence of related tasks. This is an entry level job for professional work.


KEY RESPONSIBILITIES AND DUTIES
The Administrator is responsible for tasks as delegated and in accordance with KBR’s policies and procedures. The Administrator possesses some autonomy in completing tasks for their immediate supervisor. As part of task completion the Administrator must apply common sense and understanding to execute written or oral instructions, as well as use deductive reasoning to work through some tasks independently. Effective communicate, both written & verbally,  with internal and external clients is also required.
 
  • Provides comprehensive and confidential administrative support and assistance, maintaining the highest degree of confidentiality on all matters;
  • Provide assistance as requested with managing calendar appointments, coordinating functions, conferences, meetings, preparation of agenda’s, project correspondence and catering requirements;
  • Minute taking during meetings and timely submission to participants and stakeholders;
  • Co-ordinate travel arrangements, prepare expense claims and process relevant invoices;
  • Identify, anticipate and prepare information requirements for meetings, appointments, presentations etc and follow up inward and outwards requests for information, outstanding reports and correspondence;
  • Formatting and producing accurate, timely and well-presented documents that conform to the KBR Style Guide in particular using PowerPoint;
  • Maintain a filing system adhering to KBR document management protocols which enables the timely retrieval of documents;
  • Liaise with and understand the needs of staff, clients, visitors, associates and VIPs;
  • Build and maintain professional relationships with other Personal and Administrative Assistants.
  • Maintain personal presentation and dress that is deemed suitable for task at hand, adhering to KBR’s Business Casual Corporate Dress Code;
  • Demonstrate commitment to KBR HSE and KBR Values.
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